Position Details

• Company: Corporate Devision Manager
• Grade: Coordinator or Manager
• Department / Division: Project Mgmt, Solutions & Technologies
• Reporting to: Director of Project Mgmt, Solutions & Technologies
• Place of Work: Boulogne-Billancourt, France
• Start date: As Soon as Possible

Purpose

Working closely with the Director of Project Mgmt, Solutions & Technologies, the Project Mgmt, Solutions & Technologies Corporate Manager support the organisation of the work and ensure the progress of division contributions to corporate matters as well as projects.

Acting as a key point of contact for corporate & project matters for all resources external to “Project Mgmt, Solutions & Technologies” Division, in particular other Division/Department’s Corporate Managers and Project’s PM-Teams.

Acting as the reference / key internal resource for the “Project Mgmt, Solutions & Technologies” Division’s day-to-day contribution and compliance with corporate & project processes & tools.

Main Activities / Responsibilities

Division Internal Coordination

• Full on-boarding supervision of the Division newcomers, including presentation of corporate tools & process such as Mobile expense, Kadence, Figgo, Activity App, TRF, etc.
• Support Division resources for their questions related to the corporate & project processes
• Support Division internal meetings, workshops organisation
• Follow-up on Division internal actions
• Support Division cohesion and spirit

 Division Administration

• Management for the Division of the ‘On/Off-boarding process for Staff’, maintaining the ‘active staff data-base’ for Division resources
• Flex Office process manager for the Division
• Sharepoint management for all Division SharePoint spaces
• Management of the Procurement process for the Division
• Follow-up of suppliers invoicing and payment

 Division External Coordination

• Key contact to introduce the Division to all HBS newcomers (HBS Internal Communication welcome tour)
• Division key contact to answer / drive any HBS staff to the right Division resource for any question / matter related to the Division scope of activity

Division’s Project Management

• Division project planning elaboration with Division contributors
• Division project reviews with Division contributors
• Maintain Division’s WeTrack plans accurate and updated
• Support to Division’s People Allocation forecasting
• Participation in Ops Meetings to follow up on Division matters
• CRUISE Coordinator for the Division
• CERES Coordinator for the Division

Position Relevant Skills (Education / Work Experience / IT)

• Great communication skills to play an interface key role with other departments and projects
• Structured, organised and rigorous
• Good in following and promoting established process
• Flexible approach and ability to adapt to changing priorities and demands.
• IT skills: excellent command of Pack Office, good in general with IT tools
• High sense of responsibility
• Service-oriented (internal and external)

Required Languages

• English fluent (Spoken & Written)
• French fluent (Spoken & Written)