Position Details

  • Company: Corporate Devision Manager
  • Grade: Coordinator or Manager
  • Department / Division: Project Mgmt, Solutions & Technologies
  • Reporting to: Director of Project Mgmt, Solutions & Technologies
  • Place of Work: Boulogne-Billancourt, France
  • Start date: As Soon as Possible


Working closely with the Director of Project Mgmt, Solutions & Technologies, the Project Mgmt, Solutions & Technologies Corporate Manager support the organisation of the work and ensure the progress of division contributions to corporate matters as well as projects.

Acting as a key point of contact for corporate & project matters for all resources external to “Project Mgmt, Solutions & Technologies” Division, in particular other Division/Department’s Corporate Managers and Project’s PM-Teams.

Acting as the reference / key internal resource for the “Project Mgmt, Solutions & Technologies” Division’s day-to-day contribution and compliance with corporate & project processes & tools.

Main Activities / Responsibilities

Division Internal Coordination

  • Full on-boarding supervision of the Division newcomers, including presentation of corporate tools & process such as Mobile expense, Kadence, Figgo, Activity App, TRF, etc.
  • Support Division resources for their questions related to the corporate & project processes
  • Support Division internal meetings, workshops organisation
  • Follow-up on Division internal actions
  • Support Division cohesion and spirit

 Division Administration

  • Management for the Division of the ‘On/Off-boarding process for Staff’, maintaining the ‘active staff data-base’ for Division resources
  • Flex Office process manager for the Division
  • Sharepoint management for all Division SharePoint spaces
  • Management of the Procurement process for the Division
  • Follow-up of suppliers invoicing and payment

 Division External Coordination

  • Key contact to introduce the Division to all HBS newcomers (HBS Internal Communication welcome tour)
  • Division key contact to answer / drive any HBS staff to the right Division resource for any question / matter related to the Division scope of activity

Division’s Project Management

  • Division project planning elaboration with Division contributors
  • Division project reviews with Division contributors
  • Maintain Division’s WeTrack plans accurate and updated
  • Support to Division’s People Allocation forecasting
  • Participation in Ops Meetings to follow up on Division matters
  • CRUISE Coordinator for the Division
  • CERES Coordinator for the Division

Position Relevant Skills (Education / Work Experience / IT)

  • Great communication skills to play an interface key role with other departments and projects
  • Structured, organised and rigorous
  • Good in following and promoting established process
  • Flexible approach and ability to adapt to changing priorities and demands.
  • IT skills: excellent command of Pack Office, good in general with IT tools
  • High sense of responsibility
  • Service-oriented (internal and external)

Required Languages

  • English fluent (Spoken & Written)
  • French fluent (Spoken & Written)

How to Apply

  • Please apply to find out more. We consider every application and will respond as soon as possible. We are committed to equal opportunities.
  • Please send your resume by email to the HBS HR Department: hbsrecruitment@hbs.tv.

This Job Description is a true reflection of the expected responsibilities for this position at the time of writing, but it is not an exclusive list of the tasks to be undertaken as they may evolve over time. HBS staff needs to have a willingness to undertake other tasks than those listed in this Job Description as required.