General Information

Job Title: Event Project Assistant

Grade: Assistant

Department / Division: Logistics & Engineering

Reporting to: Engineering Supervisor, Manager

Start Date: ASAP

Location: Boulogne-Billancourt, France


The Engineering Assistant supports the Manager and the Coordinator in all activities related to the Engineering department during the preparation phase and event-time phase of multiple projects.

HBS is looking for a candidate with events experience, flexible and organised with the ability to work on multiple projects at the same time. The candidate enjoys working in a fast-paced international environment, works well as part of a team and is comfortable with team members at various (international) locations.

Required qualities are:

  • Great involvement and enthusiasm
  • Sense of responsibility
  • Customer service oriented
  • Hands-on approach

Main Activities / Responsibilities


  • Assist and support the Manager and Coordinator in the day to day tasks, such as correspondence, administration, planning, core team logistics bookings (TRFs), schedule meetings and share minutes, etc…
  • Assist in maintaining inter-departmental communication, with circulation of information and documentation, keeping it up to date.

Multi-Projects Coordination Support

  • Assist in the contribution to CRUISE, a PMO tool implemented for the projects as per guidelines, by keeping the data up to date as per Project Timelines.
  • During the event preparation phase:
    • Liaise with appointed Technical suppliers to implement their staffing plan into the CRUISE tool, in line with project timeline and operational needs: staff list, PIAFs, accreditation, travel & accommodation, IT needs, VISA…
    • Assist in the coordination of workshops and seminars in relation to the Manager and the Coordinator
  • During event-time:
    • Follow-up the Broadcast Engineering staffing plan implementation on-site with HBS support departments
    • Report to the Manager

Position Relevant Skills (Education / Work Experience / IT)

  • Fluency in English (written and spoken)
  • Ability to work with Microsoft Office package
  • At ease with building a cooperative atmosphere
  • Highly organized and proactive, with the ability to follow up on multiple projects at the same time, with tight deadlines
  • Analytical skills, with the ability to check thoroughly and update documentation, with a focus on consistency and accuracy to meet deadlines.
  • Flexible approach to work, with the ability to work under pressure and adapt to changing priorities and demands.
  • Good communication and trouble-shooting skills (many stakeholders involved: HBS departments, technical suppliers, operational staff on site, etc…)

Required Languages

  • English fluent (Spoken & Written)

How to Apply

  • Please apply to find out more. We consider every application and will respond as soon as possible. We are committed to equal opportunities.
  • Please send your resume by email to the HBS HR Department:

This Job Description is a true reflection of the expected responsibilities for this position at the time of writing, but it is not an exclusive list of the tasks to be undertaken as they may evolve over time. HBS staff needs to have a willingness to undertake other tasks than those listed in this Job Description as required.