HR Assistant (Zug)

General Information

Job Title: HR Assistant
Department / Division: Human Resources
Contract Type: Fixed – until October 2025
Location: Based in Zug, Switzerland (60-100% FTE)
Language: This position requires English and French as professional language

HBS

You have probably watched a  football game at some point in your life. Well, if it was a World Cup match, it was likely filmed and produced by the HBS (Host Broadcast Services) team. We are involved in the production of the following events: FIFA World Cup 26™, FIFA Women’s World Cup 2027™, Men’s Rugby World Cup 2027 Australia.

Essential Skills

• Have excellent organisational skills with strong attention to detail
• Be proficient with Microsoft Office applications, especially Word and Excel
• Be able to work independently with minimal supervision while managing multiple administrative tasks

Purpose

Our HR department is the backbone that supports the talented professionals who bring major sporting events to life. We’re looking for an HR Assistant to join our team in Zug, Switzerland, to help manage contract administration for upcoming international sports tournaments. In this role, you’ll ensure smooth HR operations that enable our global workforce to focus on delivering world-class broadcast services during some of the most watched sporting events on the planet.

Main Activities / Responsibilities

Contract Administration:

• Prepare employment contracts using established templates
• Process and track consultant invoices and prepare payments via banking systems
• Create and send official HR correspondence and documentation
• Prepare final statements and maintain accurate records

Event Staff Support:

• Assist with staff declarations for international events in collaboration with International SOS and Zurich Insurance
• Support the visa team with tracking, email communication, and process improvements
• File and archive all event staff contracts on SharePoint and Outlook
• Serve as backup for the HR Coordinator for event-related tasks

Administrative Excellence:

• Maintain organised and up-to-date HR documentation
• Take initiative to follow up on pending matters
• Suggest and implement process improvements
• Work collaboratively with the HR Coordinator in Switzerland and HR Senior Manager in France

Position Relevant Skills (Education / Work Experience / IT)

You’ll thrive in this role if you have:

• Excellent organisational skills and meticulous attention to detail
• Ability to work independently and proactively with minimal supervision
• Strong Microsoft Office skills, particularly in Word and Excel
• Experience in HR administration or contract management (even basic background)
• Comfort handling confidential information with discretion
• Ability to manage multiple priorities effectively
• Proactive problem-solving skills and the confidence to ask questions when needed
• Experience with international workforce documentation (a plus)
• Comfort in a fast-paced environment with event-driven deadlines

Required Languages

• This position requires English and French as professional language