Job Details

• Job Title/Function: Logistics Travel Assistant
• Department: Logistics
• Reporting tot: Logistics Travel Manager
• Start Date: February 2024
• Location: HBS Offices, Boulogne-Billancourt, France
• Type of Contract: Fixed Term

Purpose

The travel assistant supports the travel department with day-to-day activities.

Main Activities/Responsibilities (Primary Role of the Job)

• Research the most appropriate travel options
• Book and administrate the day-to-day travel arrangements (flights, accommodation, transfers) for Core Team staff and Consultants in accordance with the corporate travel policies
• Attentive to the traveller’s profiles and preferences (frequent flyer cards, passports, etc.)
• Complete the appropriate documents to have a good overview of the activity
• Follow up and approve the invoices, ensuring the HBS financial procedures are respected

Position Relevant Skills (Education/Work Experience/IT)

HBS is looking for people who enjoy working in a fast-paced international environment, are highly customer service oriented, are team players, are quick learners, and have a strong sense of responsibility. In addition, a hands-on approach, flexibility, and the ability to work under pressure are required.

• Previous experience of travel arrangements in both planning and operational roles
• Detailed and thorough in checking documents
• Prospective, proactive and highly organised
• Comfortable with multitasking and working to tight deadlines
• Patient and service-oriented
• IT skills very well developed
• Good interpersonal skills with the ability to liaise with individuals at different levels of the organisation and with external suppliers
• Flexible approach to work with the ability to adapt to changing priorities and demands

Key Interactions

• HBS Logistics staff
• Other HBS departments
• Travel operators (travel agencies, airlines, hotels)

Required Languages

• English & French: Fluent Spoken & Written