Production Coordinator

General Information

Job Title: Production Coordinator

Grade: Coordinator

Department / Division: Production

Reporting to: Senior Production Management Team

Location: Boulogne-Billancourt, France

Purpose

The Production Coordinator supports the Production Managers in all aspects of developing and managing multiple deliverables during the preparation and operational phases of different events.

This includes general organisation, planning and administration of the relevant areas, as well as updating reference documents, the organisation of event specific briefings and contribution to the budget cost tracking.

Project Coordination will also be a key element of the position, overseeing other areas of the delivery chain (logistics, venues etc.)

Main Activities / Responsibilities

• Coordination tasks within the production department
• Organisation of Reference Documents, Event Specific Documentation and Briefings
• Contribution to production specific workflows and organisational structures
• Coordination and Liaison with all other HBS Departments
• Coordination with Sub-Contractors on administrative and logistical matters
• Assisting the Production Managers with budget cost tracking
• Raising purchase orders, processing invoices and contribution to contracts

Position Relevant Skills (Background & Experience)

• Previous experience as Production Coordinator and/or Production assistant
• Tournament experience & experience with a focus on Sport productions are beneficial
• Excellent attention to detail and experience in processing production related paperwork (running orders, cue sheets, call sheets etc.)
• Fluent in English. Spanish and French proficiency may be a plus
• Ability to multitask & switch between multiple projects
• Open to continuous adaptation and evolution of existing procedures
• Strong communication and interpersonal skills
• Excellent Computer skills and a good understanding of Microsoft Office, especially Excel and Powerpoint
• Open to travel, including long term stays
• Expected to work a minimum of 3 days per week in the office in Paris/Boulogne
• Pro-active work attitude

Key Interactions

• Internal: all Departments with a focus on Engineering, Logistics & HR
• External : Sub-Contractors & Direct Hires