General Information

Job Title: Project Management Officer

Grade: Manager or Coordinator

Department / Division: PMO / Project Management, Solutions and Technologies

Reporting to: Head of PMO

Start Date: ASAP

Contract Type: CDI

Location: Boulogne-Billancourt, France


Working under the responsibility of the Head of PMO, the Project Management Officer is a key actor so:

  • The HBS Project Management approach is consistently and efficiently applied on each and all HBS projects (methodologies, process & tools, resources)
  • HBS as a company can anticipate and steer its multi-project activity

He/she plays a key role in increasing HBS’s collective skills in Project Management based on proven and established methodologies, with a specific focus on interacting and coordinating active PM-Resources.

Main Activities / Responsibilities

Project Management

  • Support the Head of PMO in maintaining and improving consistent & efficient Project Management processes & tools (HBS PM Canvas) in ligne with HBS industry requirements
  • Be the key referent for all active PM-Teams in regard to Project Management methodologies and tools
  • On-board new PM Teams to HBS Project Management methodology (HBS PM Canvas) and to the “Project Tool Box”
  • Ensure the consistency of the Project Management approach on all HBS projects and by all active PM teams
  • Ensure the correct deployment and use of the “Project Tool Box” on projects
  • Act as a Project Management tool owner by consolidating needs from PM-Teams and support with the PMO team, the functional evolution requirements of our PM tool box

 Project Portfolio Management

  • Provide visibility to all Directors / Heads Of on HBS Portfolio so they can actively and adequately steer their activity (anticipation, resource allocation, risks…) by :
    • Providing them support in the best use of all Project Management processes & tools
    • Issuing regular dashboards on their Department activity
  • Support the identification and monitoring of projects / multi-project risks
  • Support the Key Project Learning process to ensure all projects benefits from each project learning

Corporate (to be spread across PMO positions)

  • Manage the scheduling tool (WeTrack):
    • Provide support to HBS users
    • Administrate the tool (accounts, new projects, etc.)
    • Manage evolutions and bug fixing with the provider
  • Owner of the Ops Reporting App (OPRA): adequation of the platform to meet the needs of all stakeholders, from its set-up, configuration and use on projects up to the management of evolutions according to business needs.
  • Owner of CERES Platform, which is the heart of HBS operational resources planning: in charge of the adequation of the platform with the needs of all stakeholders, from its set-up, configuration and use on projects up to the management of evolutions according to business needs.

Position Relevant Skills (Education / Work Experience / IT)

  • Either experiences in the event-project industry with the motivation to grow skills in Project Management methodologies and tools (Planning and Operation phases) applicable to event management or experiences in Project Management / as a PMO with the motivation to learn the specifics of managing events-projects by deliverables and by risks
  • Structured, organised, rigorous with a high sense of details
  • Great in communicating, explaining and promoting the benefits of applying developed methodologies and processes but, ultimately, able to ensure they are applied
  • Consensus and service-oriented
  • Enjoys working with people from different nationalities, languages and cultural backgrounds
  • IT skills: excellent command of Pack Office, scheduling and planning tools

Required Languages

  • English fluent (Spoken & Written)
  • French fluent (Spoken & Written)

How to Apply

  • Please apply to find out more. We consider every application and will respond as soon as possible. We are committed to equal opportunities.
  • Please send your resume by email to the HBS HR Department:

This Job Description is a true reflection of the expected responsibilities for this position at the time of writing, but it is not an exclusive list of the tasks to be undertaken as they may evolve over time. HBS staff needs to have a willingness to undertake other tasks than those listed in this Job Description as required.